Project Coordinator/PLM Representative

Warsaw, PL

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Imperial Brands

Project Coordinator/PLM Representative

Warsaw, PL

Department: Procurement

City: Warsaw, PL

Employer reference: REF547T

Company description

About us
We're a truly international company. An inclusive, innovative global FMCG with over 27,500 employees operating across 120 markets. As we embrace a new era of growth, we’re transforming. Our consumers will be at the centre of everything we do and our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success, all supported by our award winning development programmes that create exciting and rewarding opportunities for all. 

Global Supply Chain

We’ve opened a new hub in the heart of Warsaw. As a Centre of Excellence, our ultra-modern offices will be home to Global Supply Chain professionals with a wide range of skillsets, experiences, and backgrounds. You may be based in our city centre office but you’ll feel connected to and work with colleagues across the world. Our mission is to revolutionise our end-to-end global supply operation through more agile decision making. Greater professional freedoms. And the technological power to make good performance great. Every day is an opportunity to make your mark and develop.

Job Description

The role

Manages the system requirements and developments of the team handling product change and launch projects within their dedicated Markets. Acts as the interface between the team responsible for Project Coordination, the internal system development department, and external software suppliers. Ensures new software demands are captured, discussed, aligned with affected stakeholders, specified, and tested properly. In addition, support the project coordination team in the daily business to develop a deep process understanding.

Key accountabilities

  • Serves as key point of contact and consultant for PCC for the PLM system, including the aspects of developing new functions, analyzing user queries, supporting user training
  • Collect business requirements from PCC and markets and delivers functional requirements for system changes
  • Aligns continuous improvement ideas with stakeholders and the development team
  • Participating in projects dedicated to the general improvement of the PLM System
  • Initiate and run Project Kick off Meetings
  • System testing to be aware of the technical constraints of the system, difficulties, anticipating risks
  • Prepare and distribute Project Briefing documents, taking into consideration all essential information required in the process. Create and maintain project documentation
  • Co-ordinate the activities of numerous internal departments along the PIP process such as Manufacturing, Product Management, Print Development etc.
  • Follow up on Project status, ensuring that tasks are completed according to cost estimations, market requirements and within agreed time frame
  • Proactively resolve project bottlenecks


Skills & Experience

  • University degree in either science, engineering or business administration
  • Highly engaged and proactive, self-driven.
  • Able to think conceptually.
  • Experience in working with system development teams, external software companies
  • Very good Project Management skills, having successfully ran complex projects (cross regional or cross functional) preferably related to Product Introduction
  • Ability to translate user requirements into technical concepts, share & discuss concepts with development partners
  • Growth Mind-set
  • Effective stakeholder management and communication including close collaboration with Commercial leads.
  • Knowledge of the PLM & Forecast to stock (F2S) processes and associated systems (PLM, APO, SAP…) would be advantageous 
  • Good intercultural, interpersonal and communication skills.
  • Fluent in both written and spoken English is a must

Additional information

What we offer

We’re a responsible employer, so here at Imperial Brands, we offer a range of benefits for you to take advantage of in addition to our competitive salary and bonus scheme We offer additional holiday days to take over the Christmas period, private medical cover, and gym card. When you’re working from our new hub in Warsaw, you’ll be able to use our commuting allowance. The benefits don’t stop there, contact us and apply to find out more.  

Next Steps

Interested applicants should apply with their CV highlighting their suitability for the role. 

If you experience any technical difficulties submitting your application, please reach out to us on

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